Turn Anonymous Conference Attendees into Lifetime Direct Guests.
Empower corporate event organizers with self-service room distribution and delegate self-registration in a few taps. Synchronize people directly into VisBook rooms, route dietary needs into restaurant table reservations, and eliminate spreadsheet chaos forever.
One Cohesive Screen for Itinerary, Room Allocation & Allergies
Give company event organizers a branded self-service portal. They share a custom registration link, view incoming responses in real time, click "Auto-Assign" to distribute rooms, and monitor dietary requirements synced directly with VisBook PMS.
Manage attendee allocations and dietary preferences for your group. Delegates complete their self-registration via mobile link, and VisBook synchronizes room assignments, folios, and kitchen table reservations in real time.
Share registration link or add attendees manually to collect responses.
| Room / Type | Attendee | Mobile | Status | |||
|---|---|---|---|---|---|---|
| Superior King (201) | Malin Ekström | malin.e@example.com | +46701740605 | Complete | ||
| Executive Suite (202) | Sophia LindqvistOrganizer | sophia.l@example.com | +46701740612 | Complete | ||
| Classic Queen (203) | Johan Lindahl | johan.l@example.com | +46701740623 | Complete | ||
| Deluxe Double (204) | Alexander Bergström | alexander.b@example.com | +46701740634 | Complete | ||
| Superior Single (205) | Henrik Sjöberg | henrik.s@example.com | +46701740645 | Complete |
| Attendee | Dietary Preferences & Allergies |
|---|---|
| Malin Ekström (Room 201) | 🥜Allergy: Nut(Tree nuts & peanuts — severe protocol) |
| Johan Lindahl (Room 203) | 🌾Gluten-Free(Gluten-free bread & sauces reserved) |
| Alexander Bergström (Room 204) | 🥛Lactose-Free |
| Henrik Sjöberg (Room 205) | 🌱Vegetarian |
| Sophia Lindqvist (Room 202) | — (Standard Menu / No Allergies) |
Delegates complete their name, mobile phone, and dietary preferences in a few taps via mobile link. Say goodbye to manual spreadsheet chasing forever!
A 45-Second Mobile Form That Delegates Love. Zero Spreadsheet Chaos.
Instead of chasing corporate organizers for dietary spreadsheets over 14 messy email threads, attendees register directly on their phone. Names, verified mobile numbers, and allergen selections synchronize seamlessly into VisBook rooms and kitchen table bookings.
When an attendee selects Nut Allergy, the dining room reservation sheet at The Harbour Brasserie and Head Chef Marcus's kitchen tablet are automatically flagged for Table #4.
Gathering verified cell numbers unlocks automatic WhatsApp & SMS welcome greetings, arrival notifications, and instant WiFi vouchers.
Attendees opt-in with GDPR consent. Six months later, your sales team nudges them with a private weekend getaway or direct discount.
Stop Losing Group Revenue to Anonymous "Dead PMS Rows"
Every conference booking represents thousands in potential future leisure stays and repeat corporate retreats. See how Guest XP transforms static room lists into dynamic, verified guest profiles.
1 Corporate Booker & 29 Anonymous Ghost Rows
When a 30-person company offsite books through traditional sales, the PMS holds 1 event contact and 29 anonymous names copied from an outdated Excel sheet.
- Front Desk Bottlenecks: Staff manually type names and handwrite room keys during crowded lobby arrival.
- Dinner Allergy Surprises: Serious nut or gluten allergies discovered at the dinner table instead of prepped in advance.
- Zero Lifetime Marketing Value: When the retreat departs, 29 potential repeat leisure guests vanish forever.
Transform Dead Rows into 30 Verified Future Direct Bookers
Delegates self-register via a short mobile link. Guest XP creates individual guest profiles in VisBook with mobile phone, verified email, kitchen dietary tags, and marketing consent.
- People → Smart Room Assignment: One-click Auto-Assign distributes rooms and writes folios directly into VisBook PMS before arrival.
- Allergies → Restaurant Table Reservation: Kitchen display & waitstaff receive instant allergen alerts mapped to specific conference tables.
- Long-Term Direct Revenue: Nudge delegates 3 months later for private weekend getaways or capture their team's next corporate retreat.
How People and Allergies Flow Automatically into VisBook
Zero manual export/import. Everything updates in real time between the Guest XP Conference Portal, VisBook PMS, and hotel operations.
1. VisBook Holds Room Block
When sales confirms the group booking, VisBook blocks the room quota (e.g., 5 rooms: Superior King, Executive Suite, Classic Queen). Guest XP generates the shared portal link for the organizer.
2. Delegates Register & Tag Allergies
Attendees open the mobile form, verify contact info, and select dietary preferences. The organizer reviews the list and clicks "Auto-Assign" to distribute rooms in seconds.
3. VisBook & Dining Sync in Real Time
Guest XP writes named folios into VisBook rooms. Dietary needs instantly sync to the restaurant table booking at The Harbour Brasserie and kitchen prep sheet for Head Chef Marcus.
Ready to Upgrade Your Hotel's Conference Experience?
Eliminate Excel spreadsheets, delight event organizers, protect your kitchen with automated allergy sync, and unlock thousands in repeat leisure bookings.